Finding a time that suits everyone is no easy task. By using Rally, you can easily create a poll so attendees can vote for the best day and time for the meeting themselves without you having to email and ask each person individually. Rally is a simple and functional free meeting scheduler that lets you make pages for events and meetings. You can share the link to your event so that your attendees can vote and discuss the meeting on the page.
On this, recipients of the link can discuss the agenda or logistics of the meeting beforehand. Creating an ezTalks account is simple. You can log in to your Google or Facebook accounts to do it.
It gives you the ability to manage all your meeting arrangements online. Then, all your attendees will get all the info and meeting subject in their email inbox. The process is so simple, and it will save you lots of time.
The thing that differentiates ezTalks from its competitors is that it lets you host meetings online for up to participants.
Remember, this is a FREE meeting scheduler! Its online meetings feature has perfect audio and high-def video. Meetings with connectivity issues will be a thing of the past once you start using this software.
What you need to do first, after creating an account, is to set up your availability on the calendar. Then you can select times that suit you for a meeting.
It offers CRM features as well as web conferencing integration. This makes it so easy to arrange any type of meeting you could possibly want.
You can even create a fully customized URL to share the meeting with others. This can be entered on your website so people can book from there. All you need to do is create your account and share the link to start organizing your next meeting. Appointlet has live customer support, so if you face any issues you can ask them and get help right away. You can set up your own shareable booking page, which clients can access to quickly set up an appointment.
They can request any kind of appointment and there are different length options for these. After seeing your availability, the requester can select a time that suits you both.
Then you have the ability to modify, accept or reject the appointment. This tool was created especially for one-on-one meetings.
You may not have considered using Google Calendar as a free meeting scheduler. Until now that is. The great thing about it is that it integrates with Gmail and the rest of the Google suite of apps. Wish you had an assistant? You can use it to share availability with others in order to schedule meetings.
Enjoy doing this easily right from Google Calendar and Gmail. That all gets included in the email and the other person can choose the best time for them. This scheduler works really well for one-on-one meetings. If you like being up to date with the latest technology to make your work processes more efficient, X. They are called Amy and Andrew Ingram.
Set up your account and CC these two on your emails. Then sit back and relax while your new AI assistants handle the back and forth email arrangements until a time is decided upon. If your team already uses the GSuite e. Gmail and would like to streamline scheduling processes by using the same platform for your calendars and schedules too, use Google Calendar. If your work email is already part of a GSuite membership, you can go to your calendar, search for another team member under the "Meet with" tab on your left, and then click their name to view their calendar up against your own.
If you click on a time slot on that calendar, you can schedule a meeting with both yourself and that teammate. If your teammates aren't part of your GSuite, press the "Share" button to share your calendar with their email addresses. From there, they can enter the calendar and schedule a meeting time with you. Zoom is one of the most popular video conferencing platforms, but it also includes tools to make the process of scheduling one a lot easier.
Choose to add the meeting to your calendar which may send an invite to the recipient for you or copy and paste the invite to an email. In addition, two of the Zoom Meetings features are recording and transcripts. Chili Pepper is a scheduling software for B2B revenue teams — it offers one-click scheduling from any email as well as seamless handoff scheduling between your reps.
The tool books meetings for your customers with one click and it automatically updates your CRM so your contact data is centrally located and up-to-date. It also optimizes your calendar and helps increase productivity by setting meeting reminders, handling no-show attendees, creating meeting buffers, reserving time slots on your calendar as needed, and allowing for straightforward meeting rescheduling. You can brand your bookings and schedule to make for a professional feel — this includes personalized page URLs, logos, fonts, and colors.
The tool makes hosting virtual meetings easy since it integrates with Zoom and Teleport, and you can include your calendar link on your website and social profiles such as Facebook and Instagram. CalendarHero is an online meeting scheduling software that automates the meeting scheduling process for you.
Simply add your video chat provider e. Attendee insights and meeting briefings are available after your calls — that data can then be added to your integrated sales software or CRM. You can also automate meeting tasks by integrating CalendarHero with software like Slack and HubSpot to make the process of adding, referring to, and updating contact records, files, and simpler.
This will take you to the back end of the Meetings tool where you can create your own meeting link. You may see the option to choose Personal or Team. If it's just you that's requesting the meeting, choose Personal.
HubSpot asks for the headline which will show up on your Meetings Tool , name, what you want your link URL to be, and more details. There are also additional fields for optional details to be included in the invite, such as subject and description that will be sent to attendees.
This is the key feature that eliminates the back and forth. By designating when you can meet, this will display only those times for the recipient to choose from. If you're in sales and have your Meetings Tool visible to anyone, you may want to only allow qualified prospects to book with you. This section requires a few fields to give you more insight.
Copy and paste the booking link into your browser and check to see if your Meetings Tool has this meeting configured the way you want it. Start saving time and using meeting scheduler software — this will ensure everyone efficiently agrees to meeting dates and times, eliminating unnecessary and time-consuming back-and-forth communication. Editor's Note: This post was originally published in July and has been updated for freshness, accuracy, and comprehensiveness.
We also gave extra weight to apps that integrated well with project management software as well as automation tools like Zapier. Ability to automatically set up video calls. Being able to quickly hop on a video call with people is more important than ever. Many meeting schedulers can not only add events to your calendar, but also generate links for video chats through common services like Zoom, Google Meet, and Microsoft Teams.
Appointment reminders and follow-ups. While a meeting scheduler might integrate with your calendar, there's no guarantee that any of your attendees will get a reminder to show up on time. Good meeting schedulers will be able to remind everyone that their meeting is coming up, and some will even allow you to automatically send follow-up emails with summaries of your meeting.
Value for money. Usually, the core meeting scheduler features will be free for a certain number of users, but extra features like reminders, video call setup, automation, or even scheduling multiple meetings will be part of a subscription.
We weighed how much value these tools offered versus the cost of their paid plans. Calendly Web. Calendly lets other people schedule meetings with you by showing them your availability and offering them different types of meetings they can book with you.
It's an ideal app for anyone who gets a lot of meeting requests and needs a simple but clear reply. You start by giving Calendly insight into when you're free by connecting it to your calendar Google Calendar, iCal, Microsoft Office , or Outlook.
Then you create different meeting options for the types of meetings you offer, such as "minute phone interview" or "initial client intake meeting. Finally, you send a link to people who need to schedule meetings with you so that they can see when you're available and request the meetings they need.
A free plan supports one type of meeting, but starting on the Premium plan, you can make as many types of meetings as you need. Calendly syncs all the confirmed appointments to your calendar and offers to create an event on your invitees' calendars as well.
There are tools for setting up an automatic reminder email to attendees, too. While Calendly works well for scheduling meetings with individuals or team members within an organization, its custom events and outgoing links make it ideal for connecting with external clients, customers, and colleagues. Calendly has extensive integration options, including Salesforce, HubSpot, Zoom, GoToMeeting, and Zapier, but you do need to subscribe to a paid plan to get the full benefits here.
By connecting Calendly to Zapier , you can do things like create new Zoom meetings whenever a new meeting is scheduled or add new meeting attendees to your email marketing list. Here are some examples to get started with, but you can customize the workflow to use your favorite apps. To get even more out of Calendly, take a look at these 4 automated workflows to help you be a Calendly pro.
Calendar Web, iOS, Android. Calendar is more than a meeting scheduler: it's a full-fledged calendar app.
It offers web and mobile versions, and the whole interface feels very reminiscent of Google Calendar. It also offers meeting scheduler features, like creating customizable time slots and shareable booking links.
However, where Google puts some of its best appointment scheduling tools behind a paywall, Calendar gives them away for free. You can create up to two customizable scheduling time slots with the free plan, and connect the app to one of your existing calendar services. Where Calendar stands out from the crowd is its extensive statistics section. It tracks every one of your meetings, spotting where trends develop. Besides obvious stats like how long you've spent in meetings over the past day, week, month, or even year, it also spots attendance records, noting what percentage of people rejected or missed a meeting.
It even highlights who you're most likely to have meetings with. It's the kind of thing that could be immensely useful when trying to work toward better engagement. And it's all bundled up in a neat overview section that's attractive and informative.
Using yet another calendar app might feel a little redundant, but if you want to analyze your meetings in depth and get some meeting scheduling without shelling out money, this is the place to go. When you connect Calendar to Zapier , you can do things like get Slack notifications whenever someone schedules a new meeting with you, or even add every meeting to a new row in Google Sheets.
CalendarHero Web. CalendarHero formerly Zoom. You can integrate it with your calendar so it automatically learns when you're free, or you can manually set availability. The service also comes with a litany of features to customize your event, including adding location details if you're meeting in a physical location or video conferencing details if you're meeting online.
If you use Google or Microsoft single sign-on to log in to your CalendarHero account, then it can automatically create video chat meetings without any extra setup. CalendarHero has a lot of overlap with Calendly, but it comes with more built-in meeting types in the free tier and has a few more tools for customizing your meeting details.
If you're looking for a step up to manage all the various kinds of meetings you need to schedule, CalendarHero is a great option. By connecting CalendarHero to Zapier , you can automatically add people who schedule a meeting with you to your email marketing list, or send yourself a text whenever you get a new meeting request. ScheduleOnce Web. ScheduleOnce , by OnceHub, lets you create multiple meeting types—including the default , , and minute meeting types—and share one link that guests can use to schedule a meeting with you.
Then, people can pick a date and one of your available time slots to book an appointment. So yes, it's similar to many of the other services we tested, but what makes it stand out is that it has one of the most generous free tiers among all the meeting scheduler apps we looked at. It's free for up to 25 users, you can create unlimited meetings and meeting types, and even sync with various video meeting services.
On top of being a wider list of video services than many of the other apps we tested, this is also included in the free tier. If you want to upgrade to the paid tiers, you can get unlimited users, integration to tools like Salesforce, and the ability to customize the branding for your meeting schedule pages.
At that point, you're almost certainly looking at corporate use cases. You can get even more out of ScheduleOnce by connecting it to Zapier. With these integrations, you can do things like email your customers with a Zoom link whenever new meetings are scheduled or create new contacts in HubSpot from your bookings.
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